Departmental Reviews

I.  Purpose of the Review

The departmental review focuses on the quality and vitality of the department's educational programs and teaching; the quality of the faculty's research, scholarship, or artistic activities; and the department's service to the university, the state, and the discipline.  The review recommends what steps need to be taken to ensure that the department's mission is fulfilled, to improve the department's quality, and to increase its centrality to the missions of the College of Arts & Sciences, the university, and the state.

II.  Departmental Self-Study
The review process will begin with a departmental self-study prepared in consultation with, and approved by, the faculty of the department. The self-study can take the form of a narrative plus appendices, and it should include all the information in the educational unit checklist provided here (http://www.uky.edu/ie/periodic-review-four-components).  The college will need an electronic copy of the review plus one zipped file containing the faculty CVs. The number of hard copies necessary for the on campus review will be determined before the external review meeting date.

III.  Work of the Review Committee

A)  Appointment of Internal and External Committee Members. The dean will appoint the internal members of the review committee in consultation with the associate deans.  The dean will appoint the external members of the committee after soliciting nominations from the department and other appropriate sources and after consulting with the associate deans.
B)  Review Visit.  The internal and external members of the review committee will spend two days interviewing faculty, staff, and students in the department.  The department and the Office of the Dean will cooperate in preparing the schedule of the reviewers' interviews and transmit the schedule to the reviewers the week before the review visit. The committee may also interview non-departmental faculty and administrators suggested by the department, the college, or the reviewers themselves.  It is expected that the review committee will meet with most of the department faculty members,  either individually or in small groups.  The department must include in the review schedule meetings with graduate students and, if at all possible,  undergraduate students.  The review visit will begin with an orientation meeting with the dean and associate deans and will end with an exit interview with the dean and associate deans.
C)  Review Report. The internal and external members of the review committee will normally render a joint report to the dean. The dean will then transmit the report to the department.  Any negative evaluative comments about identified or identifiable persons (including the chair) must be separately reported to the dean, who will notify the persons commented on and provide them access to the comments. The dean shall maintain the confidentiality of these comments, as needed.

IV.  Departmental Response to the Review Report
The dean, in transmitting the review committee report to the department, will solicit a written response, including the correction of any factual errors, from the department. The departmental response must include a detailed assessment of the recommendations of the review committee and provide a proposed implementation plan and timetable addressing changes that are deemed desirable or necessary.  Additionally, the form entitled Program Review Unit Implementation Plan (PRUIP) should be appended.  See the link below.  http://www.uky.edu/ie/periodic-review-four-components

V.  College's Response to the Review Materials
After reviewing the self-study, the review report, and the response of the department, the dean will provide the department with a written response detailing the college’s expectations for the department, and the measures the college itself is prepared to take, as a result of the review and approving a timetable for the implementation of the changes.  In light of the college’s response, the department may be asked to revise the Program Review Implementation Plan (PRUIP).  The dean’s approval of a final Program Review Implementation Plan (PRUIP) will officially conclude the review process.  The dean shall put in place appropriate procedures to monitor the implementation of these changes, including Annual Progress Reports, as required by ARII-1.0.6. See   

VI.  Access to Review Documents
When the dean’s response to the review has been sent to the department, all the review materials will be treated as public documents, except those that are prepared with an explicit expectation of confidentiality (personnel issues).
The chair of the department must share the dean’s written response with the department faculty. The department chair has the responsibility of making the review materials available to faculty, staff, and students of the department upon request. The college will make the review documents available to others upon request.

VII.  Timetable for 2017-18
A) By April 14, 2017, please forward to Ted Schatzki the names of six to eight scholars to serve as external reviewers.  The review team will consist of two or three external and two internal evaluators. The external reviewers must be full professors at U.S. public institutions (preferably aspirational benchmarks), and it is desirable that at least some of them have administrative experience at the level of department chair or higher.  Our office plans to have the review team appointed by June 2017.  The Dean’s Office will arrange all travel for the site visit.
B) Unit self-study completed by December 1, 2017 and submitted electronically to Abbie Loynachan.  The number of hard copies needed will be determined before the external review on campus meetings.
C) Campus visit.  The review team will spend two days on campus in the spring semester.  See the section above on the review visit for additional information
D) Review Team Report.  The review team will submit its written report approximately one month after the site visit is completed.
E) Departmental response.  The department will be asked to respond to the review report approximately one month after it receives a copy of the review team report.
F) Final Letter from the Dean. The department will receive a final letter from the dean approximately one month after receiving the departmental response.

VIII.  Support for Reviews
Your liaison in the Dean’s Office is Abbie Loynachan (abbie.loynachan@uky.edu or 257-1375), who will assist you throughout the review process. See the institutional effectiveness website http://www.uky.edu/IRPE/ie/program_review.html and available reports http://www.uky.edu/IRPE/ie/supportdata.html for information and reports that may be helpful to the self-study and external review committees.  If you need assistance with support documentation, please contact the Jesse Hedge (jesse.hedge@uky.edu or 257-7296).   FY departmental allocations and expenditures will be provided by Jennifer Bradshaw, Director of Finance (jennifer.bradshaw@uky.edu or 257-7056).

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